Your Student Record
As part of your first registration, you create your student record. You must provide your full legal name, date of birth, gender, native language, e-mail address, and postal mailing address. You are responsible for the accuracy of all biographical and contact information that you provide or another person provides on your behalf, both online and on all paper forms and applications. Honesty in all communications, including self-representation, is a requirement of student enrollment. Submission of fraudulent information is subject to review by the Administrative Board and may be grounds for disciplinary action.
Your Biographical Information
The name that you provide when registering must match exactly the full legal name printed on your passport or other government-issued photo identification. Please check that your name and biographical information are correct in online services. To report a legal name change, a birth date or Social Security number correction, or changes to gender or other biographical information, you must submit a biographical information changes form to the Registrar’s Office with acceptable documentation, as described on the form.
Your Contact Information
All critical school and course communications are sent via e-mail.
To protect the privacy and security of your student records, you must provide an e-mail address that is unique and not shared with any other person. Duplicate e-mail addresses will be inactivated. Within two business days of registering, you are eligible to create a unique Harvard e-mail account if you do not already have a private e-mail address. Your Harvard e-mail account will remain active throughout your term of enrollment or your degree candidacy. If you wish your Harvard e-mail account to be used for Extension School communications, you must update your contact information in online services.
You are responsible for maintaining accurate contact information (e-mail address, postal address, telephone numbers) with the Extension School. If we receive notice that your e-mail address has been rejected by the e-mail host, we will inactivate that e-mail address in our system, and notify you by postal mail to log in and enter your correct address. Similarly, we will inactivate a postal mailing address if mail to that address is returned as not deliverable.
Your Degree or Premedical Program Application
Harvard Extension School expects that a student’s application to a degree or other Extension program be accurate and complete. Honesty in all forms, including self-representation, is considered a fundamental requirement for degree candidacy. Occasionally candidates for admission have made inaccurate statements or submitted false materials in connection with their applications (e.g., not listing a prior college, misrepresenting their native language, or plagiarizing essays). In most cases these misrepresentations are discovered during the admission process, and the application is rejected with notification to the Administrative Board, which may take disciplinary action, including permanent suspension from Harvard Extension School. If misrepresentations are discovered after a candidate is admitted or a degree has been awarded, dismissal or revocation of the degree will ordinarily result.
Attendance and Participation
Harvard Extension School expects students to be active and engaged participants. Students registered in a course for undergraduate or graduate credit must attend all classes or participate online as a distance student, take all exams, and complete all coursework on time.
Students who are registered for a course and miss the first class meeting risk losing their place in the course. The Extension School reserves the right to prohibit or cancel late registration by students who do not attend first class meetings.
Students are prohibited from using recording devices of any kind in their courses. Students should direct their questions about this policy to the Academic Services office.
Publishing or Distributing Course Materials
Students may not post, publish, sell, or otherwise publicly distribute course materials without the written permission of the course instructor. Such materials include, but are not limited to, the following: lecture notes, lecture slides, video, or audio recordings, assignments, problem sets, examinations, other students’ work, and answer keys. Students who sell, post, publish, or distribute course materials without written permission, whether for the purposes of soliciting answers or otherwise, may be subject to disciplinary action, up to and including requirement to withdraw from the Extension School.
Submission of Written Work
Students are responsible for ensuring that required written work is submitted and received on time. It is their responsibility to submit work according to instructors’ requirements and obtain proof that the submission has been delivered successfully. This includes work that is submitted in person or by postal mail, e-mail, or an electronic dropbox.
Late work may be submitted only with instructor approval and according to instructor policies. Registering late does not warrant an exception to this policy.
Exclusion from a Course
A student who is consistently not prepared for class, fails to attend class or participate online, and whose gross neglect of work is disruptive to the progress of instruction may, after written warning by the instructor, be excluded from the course. If it is before the withdrawal deadline the student may voluntarily withdraw from the course for a WD or WN grade as an alternative to exclusion, but may no longer attend or participate. A student who is excluded from a course is prohibited from continuing with it in any way, including attending classes, participating online, taking exams, and submitting work. The student is assigned the permanent notation EXD (excluded from course), which is equivalent to a failing grade and earns no credit for the course. A student who is excluded from a course is not eligible for a tuition refund for that course.
We expect students to treat instructors with respect and to trust that they are making every effort to ensure fair assessment and grading.
Students may ask their instructors for an explanation about their grades if they believe an error was made. However, students may not submit extra work, resubmit work to improve a final grade, or have their work evaluated by a third party.
Students are entitled to an explanation of their grades, but they should be careful not to harass their instructors. Repeatedly calling or e-mailing about a grade, haggling over a few points on an exam, or telling an instructor that a certain grade is needed can be considered harassment, which may result in a student receiving a written warning from the dean of students. Any student who violates this warning will have their case brought before the Administrative Board for possible disciplinary action.
A student may be administratively withdrawn from the Extension School in the following circumstances:
- The student has been arrested on allegations of serious criminal behavior, or has been formally charged by law enforcement authorities with such behavior;
- In the School’s judgment, the student’s prior conduct indicates that his or her continued presence would pose a significant risk to the safety of the student or others or a serious disruption to the educational environment of the Harvard community;
- The student has not provided medical documentation as proof of required inoculations; or
- The student’s behavior or threatening state is determined to be the result of a medical condition, or the student refuses to cooperate with efforts deemed necessary by Harvard University Health Services to evaluate the cause of the student’s behavior or threatening state.
Before administratively withdrawing a student, the dean of students ordinarily will consult with the Administrative Board and other officers of the University. The student will be informed of the decision in writing, and may request reconsideration by the dean of the Extension School, or by the Administrative Board. A student who is administratively withdrawn will be assigned an interim or permanent grade of WA (administrative withdrawal). Administrative withdrawal is not a disciplinary action; however, an incident that gives rise to administrative withdrawal may subsequently result in disciplinary action. Any student who has been administratively withdrawn may not register for Harvard Extension or Summer School courses and must remain away from Harvard if so instructed by the Extension School. Extension School degree candidates who are administratively withdrawn will be administratively withdrawn from their degree programs.
Sexual and Gender-based Harassment
Harvard University has adopted a new Sexual and Gender-Based Harassment Policy (“University Policy”) as well as new Procedures for Handling Complaints Involving Students Pursuant to the [University’s] Sexual and Gender-Based Harassment Policy (“University Procedures”). The University Policy applies to all Harvard students, faculty, staff, Harvard appointees, and third parties. The University Procedures govern allegations of sexual and gender-based harassment involving Harvard students, including undergraduate students in the College, graduate students in the Graduate School of Arts and Sciences (“GSAS”), and both Extension School and Summer School students in the Division of Continuing Education (“DCE”).
A comprehensive review of FAS policy and procedures will be undertaken by a committee representing members from all major units within the FAS over the course of the academic year 2014-2015. An Interim Policy and Interim Procedures will be followed until the final version of FAS policy and procedures has been adopted by the Faculty. To the extent any existing DCE policies and procedures interfere with compliance with the Interim Policy and Procedures, application of such policies and procedures shall be suspended until adoption of the Final Policy.
As defined in the University Policy and Interim Policy, sexual harassment is unwelcome conduct of a sexual nature, including unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, graphic, or physical conduct of a sexual nature, when:
- Submission to or rejection of such conduct is made either explicitly or implicitly a condition of an individual’s employment or academic standing or is used as the basis for employment decisions or for academic evaluation, grades, or advancement (quid pro quo); or
- Such conduct is sufficiently severe, persistent, or pervasive that it interferes with or limits a person’s ability to participate in or benefit from the University’s education or work programs or activities (hostile environment).
Harvard Extension School does not tolerate any form of sexual harassment. Students, instructors, or staff who engage in sexual harassment may face discipline.
There are many resources, both confidential and private and within the University and outside, that may be helpful if a student has been subject to sexual or gender-based harassment or has been accused of sexual or gender-based harassment. The resources can be found at the end of the Interim Policy and Procedures. In addition, students with questions or concerns about sexual harassment, including sexual violence, should contact DCE’s Title IX Coordinator or the University Title IX Officer, also listed in the resources section. The Title IX Coordinator or Officer can discuss with you your options and make sure you are fully supported.
Through the SHARE website, you can connect with timely and confidential counseling, explore filing a complaint, contact specially trained 24/7 emergency services, and learn about engaging interim measures—academic, workplace, housing, or other support services—to help.
Rights and Regulations
For information about the federal and state guidelines that Harvard Extension School—and all students—must comply with, see Rights and Regulations.