Student biographical and contact information
As part of registration, you must provide your full legal name, gender, date of birth, e-mail address, and postal mailing address. You are responsible for the accuracy of all biographical and contact information that you provide or another person provides on your behalf, both online and on all paper forms and applications. Honesty in all communications, including self-representation, is a requirement of student enrollment. Submission of fraudulent information is subject to review by the Administrative Board and may be grounds for disciplinary action.
Your biographical information
The name that you provide when registering must match exactly the full legal name printed on your passport or other government-issued photo identification. Please check that your name and biographical information are correct in online services. To report a legal name change, a birth date or Social Security number correction, or changes to gender or other biographical information, you must submit a biographical information changes form to the Registrar’s Office with acceptable documentation, as described on the form.
Your contact information
All critical school and faculty communications are sent via e-mail. These include:
- Harvard community advisories
- Extension School notices of school-wide weather cancellations
- Individual class meeting cancellations
- Course meeting time, classroom, and instructor changes
- Admission from waitlists and registration changes
- Faculty messages about course assignments and deadlines
You are responsible for maintaining accurate contact information (e-mail address, postal address, telephone numbers) with the Extension School. If we receive notice that your e-mail address has been rejected by the e-mail host, we will inactivate that e-mail address in our system. Similarly, we will inactivate a postal mailing address if mail to that address is returned as not deliverable.
To protect the privacy and security of your student records, you must provide an e-mail address that is unique and not shared with any other person. Duplicate e-mail addresses will be inactivated. Within two days of registering, you are eligible to create a unique Harvard e-mail account if you do not already have a private e-mail address. Your Harvard e-mail account will remain active throughout your term of enrollment or your degree candidacy. You must update your contact information in online services if you wish your Harvard e-mail account to be used for Extension School communications.
You are allowed to repeat most Extension School courses, in accordance with the following policies and restrictions:
- All repeated courses and grades assigned for those courses are included on your Division of Continuing Education transcript.
- You may not repeat EXPO E-25 or a graduate proseminar other than ENVR E-200 if taught by the same instructor, whether or not you intend to apply the course towards degree program admission. If you register for one of these courses taught by the same instructor, you may be dropped by the Registrar before the full-tuition-refund deadline.
- The Extension School may prohibit your repeat registration in other courses if the school determines that your repeat enrollment will be disruptive to course instruction.
- If you are earning a degree or considering applying to a degree program, be aware of policies related to grade-point average, credits, and grades earned for repeated courses. See the enrollment policies for the degree program that interests you.
One credit is equivalent to one semester hour. Full-time enrollment is 14 credits per term, while half-time enrollment is 8 credits.
Enrollment in a graduate thesis, a required graduate internship, EDUC E-599, ENVR E-599, JOUR E-599, or MATH E-599 also constitutes full-time enrollment. Courses for which you have withdrawal (WD), required-to-withdraw (RQ), administrative withdrawal (WA), and excluded-from-course (EXD) grades are excluded from these definitions.
Certifications of current enrollment status, including loan deferment certifications, are based on these calculations.
If you are enrolled full time, you must comply with Massachusetts’ immunization regulations.
Maximum credit enrollment. You may enroll in no more than 16 credits per term unless you are an admitted candidate in the Bachelor of Liberal Arts Program or Health Careers Program and you receive your program advisor’s approval. If you do not have this approval and you register for more credits than the maximum, you must drop your overload course(s) by the late registration deadline, or you will be dropped from those courses by the Registrar.
In January session, you may enroll in no more than 4 credits. Enrollment status is not calculated for the January session, and January courses are not included in calculations of fall or spring term enrollment status.
Time conflicts. You may not be enrolled in courses that meet at the same or overlapping times unless at least one of the courses is also offered online. If you register for courses with time conflicts, you must drop one or more of the conflicting courses by the late registration deadline, or you will be dropped from those courses by the Registrar.
You may print a copy of your registration schedule from online services. You are also sent a registration confirmation via e-mail if you register online. Your registration confirmation constitutes proof of registration, and you should have it with you when you are on the Harvard campus. In compliance with security regulations, you may be asked to present your confirmation with a government-issued photo ID for admission to certain classrooms in the Science Center, Longwood Medical area, and other buildings on the Harvard campus.
Harvard University photo ID cards are only issued to students who have been admitted to Extension degree and diploma programs.
If you enroll full time (14 credits) or are an international student attending Extension School while on a visa of any kind (including students who use the visa waiver program), you must comply with Massachusetts and Harvard University immunization regulations requiring proof of immunization against certain communicable diseases. You must have Extension School Form IM (Immunization Certificate) completed and signed by your healthcare provider or medical records official.
Submit your completed form to the Registrar’s Office by Monday, September 3, for fall and Sunday, January 27, for spring, keeping a copy for your records. If you do not provide medical documentation as proof of required immunizations, you may be administratively withdrawn from the Extension School.
Registering late does not warrant an exception to this policy.
Following are the immunizations that must be certified on Form IM:
- Measles vaccinations (two immunizations on or after the first birthday, at least one month* apart, in 1967 or later);
- Rubella vaccinations (two immunizations on or after the first birthday, at least one month* apart, in 1967 or later);
- Mumps vaccinations (two immunizations on or after the first birthday, at least one month* apart, in 1967 or later);
- A history of varicella (chickenpox) disease certified by physician or varicella vaccinations (two immunizations at least one month* apart)
- Tetanus-diphtheria-pertussis vaccination (one dose of Tdap, after January 1, 2005)
- Hepatitis B immunization series (three doses: the first and second must be at least one month* apart, the third at least two months* after the second and four months* after the first);
- Meningococcal vaccination (one dose within the past five years).
* One month is equal to 28 days
Documentation of a blood test proving immunity to measles, rubella, mumps, hepatitis B, and/or varicella (chickenpox) is acceptable in lieu of immunizations. If you do not need to be immunized against hepatitis B because you have had the disease or have a chronic carrier form of it, you must provide documentation of appropriate laboratory tests or a letter from your physician. If you were born in the United States before 1980, you may waive the requirement for proof of immunity to varicella (chickenpox). If you are not living on campus, you may waive the meningococcal vaccine by signing and submitting the Massachusetts waiver form.
For more information about the meningococcal disease, please read the Massachusetts Department of Health public health fact sheet.
The only circumstances that may exempt you from these regulations are as follows: providing written certification from your physician that your health would be endangered by one or more of the immunizations (in which case, you will be required to submit laboratory evidence of immunity to measles, mumps, rubella, and varicella (chickenpox) as an alternative to proof of immunization) or providing a signed statement that the required immunizations conflict with your religious beliefs (in this case, it is recommended that you present evidence of immunity as described above). In either case, if there is an outbreak on campus of any of the diseases specified on the current Extension School Form IM for which you have not submitted acceptable documentation, you will be administratively withdrawn from classes.
Please see other government and school regulations.